Executive Assistant
Location: Utah-based required. Hybrid — 1-2 days/week in office (Salt Lake / Bountiful), otherwise remote.
Comp: $100–125K base + performance bonus
Reports to: Executive directly
The Role
This role exists to make one senior executive dramatically more effective. The Executive sets direction on what matters; you bring your own judgment, initiative, and voice to getting it done. You'll have real autonomy — within the scope the Executive defines. We're not looking for someone who needs to be told every step; we're looking for someone sharp enough to run with a problem, but disciplined enough to stay focused on the problems the Executive points them at rather than going to find their own.
Context
The Executive is the COO of a fast-growing direct-to-consumer telehealth company in the GLP-1 and peptide/longevity space. You will be employed by the Executive's private holding company — not the operating company — which means your job is to make the Executive more effective across everything they do: the operating company, their board and investor work, legal matters, financial administration, and personal projects.
What You'll Own
This is a meaty EA role. You'll own three things end-to-end:
1. The Executive's time and attention.
- Full calendar ownership across company and personal.
- Inbox (email and slack) triage and drafting in the Executive's voice.
- Meeting prep: briefs, agendas, pre-reads, follow-ups.
2. The Executive's projects.
- Running the administrative infrastructure around the Executive's priorities — scheduling and preparing recurring 1:1s and team meetings (agendas, metrics pulled in advance, pre-reads, captured follow-ups), logistics around vendor negotiations and board/finance prep, and the administrative side of hiring (drafting JDs for Executive review, posting roles, managing candidate pipelines, scheduling interviews). The Executive makes the decisions and does the relational work; you make sure it all actually happens and nothing falls through.
- Chasing open items across the operating-company team on the Executive's behalf and closing the loop so the Executive doesn't have to.
- Keeping a single living "what we're waiting on" tracker.
- Supporting personal-life logistics that protect the Executive's time and energy — personal financial admin, appointments, and day-to-day work-life balance items.
3. The Executive's output.
- Drafting memos, decks, and analyses against the Executive's direction.
- Pulling data, organizing inputs, and making the Executive's written output sharper and faster.
If you're looking to be the operational right hand of an executive who trusts you with everything and makes you the most effective person in the room, this is exactly that.
Who You Are
- A true right hand. You've supported a principal before — a CEO, founder, GP, or family-office principal — and you liked it. You found satisfaction in making them better, not in being out front yourself.
- Unusually organized. You hold more state in your head than most people hold in Notion. When you do use tools, they're clean and current.
- A sharp writer. You can draft an email in someone else's voice, turn a meeting into a two-line follow-up, and compress a 45-minute conversation into a decision memo.
- Technically fluent. You use AI tools (Claude) daily. You're comfortable in Notion, Slack, basic spreadsheets, and pick up new tools fast.
- Discreet. You'll touch legal matters, finances, personnel issues, and medical company data. Judgment about what stays private is non-negotiable.
- Low ego, high follow-through. You chase loose ends until they're closed. You don't need credit. You prefer "done" to "perfect."
Qualifications
- 3+ years supporting a C-level principal, founder, or family-office principal. Senior candidates preferred.
- Track record of owning calendar and inbox for a high-volume principal.
- Utah-based, able to be in the Salt Lake / Bountiful office two days per week.
- Comfortable with HIPAA-adjacent data and signing a robust NDA.
Compensation
- Base: $100–125K depending on experience
- Performance bonus: 10–20% of base, tied to outcomes defined jointly in month one
What the First 90 Days Looks Like
- Days 1–30: Shadow calendar and inbox. Take over scheduling. Build the "what we're waiting on" tracker. Establish a daily check-in and weekly 1:1.
- Days 31–60: Own inbox triage and calendar outright. Take primary ownership of 2–3 Executive-owned projects. Attend key recurring meetings as the Executive's delegate for action-item follow-through.
- Days 61–90: Run the weekly review. Draft exec comms. Own vendor and legal logistics end-to-end, with the Executive only as approver.
How to Apply
Send a single email to matt.brice@joinbelle.com containing:
- A resume.
- A short note (under 300 words) answering: What's the most ambiguous situation you've ever navigated on behalf of a principal, and what made it work?
- One reference from a prior principal you've supported — not an HR contact.
Running a 4-week search. Strong applications will move to a 30-minute call within a week, a 60-minute working interview, and a paid final-round exercise (4-6 hours, ~$1k) before an offer.
