Position Overview:
We are seeking a highly organized and proactive Executive Administrative Assistant to provide comprehensive support to our C-suite executives, including the CEO and senior leadership team. The ideal candidate will have a strong background in administrative roles, with the ability to manage complex schedules and confidential information in a dynamic environment. This position requires discretion, attention to detail, and excellent communication skills. This is a full-time, in-office role with occasional travel.
Key Responsibilities:
- Manage executive calendars, coordinate meetings, and arrange domestic/international travel, ensuring seamless logistics and compliance with company policies.
- Prepare and edit correspondence, reports, presentations, and agendas; handle sensitive documents and communications.
- Act as a liaison between executives, internal teams, and external stakeholders such as partners, vendors, and clients.
- Organize and support board meetings, executive retreats, and conferences, including agenda preparation, minute-taking, and follow-up actions.
- Maintain confidential records, track project timelines, and assist with budget tracking for executive initiatives.
- Handle incoming communications (emails, calls), prioritize tasks, and provide proactive support to anticipate executive needs.
- Assist in event planning for company events, team-building activities, and client engagements.
- Ensure adherence to company policies and procedures in all administrative processes.
Qualifications and Requirements:
- Bachelor's degree in Business Administration, Communications, or a related field; equivalent experience considered.
- 5+ years of experience as an Executive Assistant or similar role supporting senior-level executives.
- Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook), Google Workspace, and virtual meeting tools (e.g., Zoom, Teams).
- Exceptional organizational, time-management, and multitasking skills with a high level of discretion and professionalism.
