Position Overview:

We are seeking a highly organized and proactive Executive Administrative Assistant to provide comprehensive support to our C-suite executives, including the CEO and senior leadership team. The ideal candidate will have a strong background in administrative roles, with the ability to manage complex schedules and confidential information in a dynamic environment. This position requires discretion, attention to detail, and excellent communication skills. This is a full-time, in-office role with occasional travel.

Key Responsibilities:

Manage executive calendars, coordinate meetings, and arrange domestic/international travel, ensuring seamless logistics and compliance with company policies.
Prepare and edit correspondence, reports, presentations, and agendas; handle sensitive documents and communications.
Act as a liaison between executives, internal teams, and external stakeholders such as partners, vendors, and clients.
Organize and support board meetings, executive retreats, and conferences, including agenda preparation, minute-taking, and follow-up actions.
Maintain confidential records, track project timelines, and assist with budget tracking for executive initiatives.
Handle incoming communications (emails, calls), prioritize tasks, and provide proactive support to anticipate executive needs.
Assist in event planning for company events, team-building activities, and client engagements.
Ensure adherence to company policies and procedures in all administrative processes.

Qualifications and Requirements:

Bachelor's degree in Business Administration, Communications, or a related field; equivalent experience considered.
5+ years of experience as an Executive Assistant or similar role supporting senior-level executives.
Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook), Google Workspace, and virtual meeting tools (e.g., Zoom, Teams).
Exceptional organizational, time-management, and multitasking skills with a high level of discretion and professionalism.

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