Operations Associate

Aditi Consulting • Contract • Remote (California, United States, US) • $35 - $40 / hour • 1w ago

Payrate: $35.00 - $40.00/hr.

Summary:
We are looking for a highly organized individual to support our Corporate Marketing team. This role ensures smooth marketing operations through budget management, organizational support, and project coordination. The ideal candidate will be a proactive and reliable individual who thrives in a fast-paced environment and is adept at managing multiple process-driven tasks.

Responsibilities:

Manage the end-to-end process for all purchases within the Corporate Marketing team, including contract creation, PR/PO management, as well as Third-Party Auditor (TPA) management for all vendors.
Manage day-to-day inputs in the Marketing Resource Management (MRM) system for all Corporate Marketing spend.
Reconciliation of invoices and House Ad account spend to ensure alignment with finance budget tracking.
Prepare agendas and materials for bi-weekly budget meetings with XFN partners including Finance, Media and Business Affairs teams.
Maintain team and T&E budget summaries for Corporate Marketing Leads to ensure budget visibility.
Build and maintain calendars, dashboards, trackers, templates, and documentation to support decision-making.
Accelerate AI Integration as part of the team’s operations, identifying opportunities and driving implementation.
Execute on a variety of ad-hoc projects identified by team that are essential for operational effectiveness.

Qualifications:

5 years of experience in strategy, operations, or program/project management (equivalent to IC4/IC5 level), preferably in marketing operations with a focus on building and optimizing programs for efficiency.
Strong understanding of budget management and financial tracking processes, with proven ability to manage complex financial operations and reporting.
Exceptional organizational skills and attention to detail, with demonstrated ability to manage multiple tasks and projects simultaneously in a fast-paced environment.
Excellent communication and interpersonal skills, with the ability to partner effectively with cross-functional teams, work independently, and escalate critical issues promptly to ensure project success.
Proficiency with Google Suite (Docs, Sheets, Slides, Drive) and experience leveraging AI tools and workflows to enhance team efficiency and execution.
Proactive and self-motivated, with a strong sense of ownership and accountability; familiarity with Company's internal tools and processes (particularly procurement, privacy review, etc.) is a plus.

Desired Skills:

Experience in project management and coordination within a corporate marketing environment.
Ability to identify and drive AI integration opportunities to enhance operational effectiveness.
Strong problem-solving skills and adaptability to changing priorities.

Pay Transparency: The typical base pay for this role across the U.S. is: $35.00 - $40.00 /hour. Non-exempt positions are eligible for overtime at a rate of 1.5 times the base hourly rate for all hours worked in excess of 40 in a work week, or as required by state or local law. Final offer amounts, within the base pay set forth above, are determined by factors including your relevant skills, education and experience. Full-time employees are eligible to select from different benefits packages. Packages may include medical, dental, and vision benefits, health savings accounts with qualified medical plan enrollment, 10 paid days off, 3 days paid bereavement leave, 401(k) plan participation with employer match, life and disability insurance, commuter benefits, dependent care flexible spending account, accident insurance, critical illness insurance, hospital indemnity insurance, accommodations and reimbursement for work travel, and discretionary performance or recognition bonus. Sick leave and mobile phone reimbursement provided based on state or local law.

Consent to Communication and Use of AI Technology: By submitting your application for this position and providing your email address(es) and/or phone number(s), you consent to receive text (SMS), email, and/or voice communication whether automated (including auto telephone dialing systems or automatic text messaging systems), pre-recorded, AI-assisted, or individually initiated from Aditi Consulting, our agents, representatives, or affiliates at the phone number and/or email address you have provided. These communications may include information about potential opportunities and information. Message and data rates may apply. Message frequency may vary.
You represent and warrant that the email address(es) and/or telephone number(s) you provided to us belong to you and that you are permitted to receive calls, text (SMS) messages, and/or emails at these contacts. You also acknowledge and agree to Aditi Consulting LLC’s use of AI technology during the sourcing process, including calls from an AI Voice Recruiter. AI is used solely to gather data and does not replace human-based decision-making in employment decisions.  Calls may be recorded.

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