Executive Assistant
Location: San Diego, CA 92121 (Onsite)
Schedule: Monday – Friday, 1st Shift
About the Role
We are seeking a proactive, highly organized Executive Assistant to support the General Manager of Compute. This role is ideal for someone who thrives in a fast-paced, global environment, enjoys problem-solving, and has a knack for keeping executives organized and informed. You will serve as a trusted partner to the GM, providing high-level administrative support and ensuring seamless operations across a variety of initiatives.
What You’ll Do
- Calendar & Schedule Management: Provide sophisticated calendar management for the Compute GM, prioritize inquiries, troubleshoot conflicts, and adjust plans for internal and high-profile external engagements.
- Travel Coordination: Manage complex domestic and international travel arrangements on both commercial and private flights.
- Executive Support: Serve as a point of contact for internal and external constituencies, handling confidential or critical matters with discretion and judgment.
- Collaboration: Partner closely with the GM’s Chief of Staff and other executive admins to align priorities, flag risks, and implement best practices.
- Administrative Excellence: Handle expense reports, contact lists, SharePoint site management, and other administrative tasks to ensure smooth operations.
- Event Planning: Support planning of onsite and offsite team events and other projects as assigned.
What We’re Looking For
- Strong written and verbal communication, administrative, and organizational skills.
- Ability to exercise judgment and make decisions independently while maintaining alignment with GM priorities.
- High level of attention to detail and ability to manage multiple priorities simultaneously.
- Experience with executive-level calendar management and travel coordination.
- Collaborative mindset with the ability to work effectively with C-Suite leaders and other executive admins.
- Proactive, resourceful, and solutions-oriented, with a strong sense of confidentiality and integrity.
Key Competencies
- Integrity: Build credibility and trust with executive leadership.
- Communication: Confident and professional interaction at all levels.
- Agility: Ability to think creatively and act with urgency.
- Resilience: Perform well under pressure and sustain performance.
- Detail-Oriented: Accurate and proactive in anticipating executive needs.
