Executive Assistant

Location: San Diego, CA 92121 (Onsite)

Schedule: Monday – Friday, 1st Shift

About the Role

We are seeking a proactive, highly organized Executive Assistant to support the General Manager of Compute. This role is ideal for someone who thrives in a fast-paced, global environment, enjoys problem-solving, and has a knack for keeping executives organized and informed. You will serve as a trusted partner to the GM, providing high-level administrative support and ensuring seamless operations across a variety of initiatives.

What You’ll Do

Calendar & Schedule Management: Provide sophisticated calendar management for the Compute GM, prioritize inquiries, troubleshoot conflicts, and adjust plans for internal and high-profile external engagements.
Travel Coordination: Manage complex domestic and international travel arrangements on both commercial and private flights.
Executive Support: Serve as a point of contact for internal and external constituencies, handling confidential or critical matters with discretion and judgment.
Collaboration: Partner closely with the GM’s Chief of Staff and other executive admins to align priorities, flag risks, and implement best practices.
Administrative Excellence: Handle expense reports, contact lists, SharePoint site management, and other administrative tasks to ensure smooth operations.
Event Planning: Support planning of onsite and offsite team events and other projects as assigned.

What We’re Looking For

Strong written and verbal communication, administrative, and organizational skills.
Ability to exercise judgment and make decisions independently while maintaining alignment with GM priorities.
High level of attention to detail and ability to manage multiple priorities simultaneously.
Experience with executive-level calendar management and travel coordination.
Collaborative mindset with the ability to work effectively with C-Suite leaders and other executive admins.
Proactive, resourceful, and solutions-oriented, with a strong sense of confidentiality and integrity.

Key Competencies

Integrity: Build credibility and trust with executive leadership.
Communication: Confident and professional interaction at all levels.
Agility: Ability to think creatively and act with urgency.
Resilience: Perform well under pressure and sustain performance.
Detail-Oriented: Accurate and proactive in anticipating executive needs.

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