Industry & Sector: Administrative Services / Records Management supporting corporate and regulated environments across the United States. We deliver reliable document control, filing, and digital records operations that enable business continuity and audit readiness.
Why this role matters: Join a fast-growing records team where your meticulous attention to detail ensures regulatory readiness, keeps business processes running smoothly, and directly supports audit success — all while gaining skills that prepare you for more senior records and administrative roles.
Primary Title (standardized): Records Clerk (File Clerk)
Location & Workplace: United States — Hybrid
About The Opportunity
A fast-growing administrative team needs a detail-oriented Records Clerk to maintain both physical and electronic files, support document intake workflows, and ensure records accuracy and compliance. This role suits organized candidates who excel at scanning, indexing, and managing retention schedules while working in a hybrid environment. You'll receive structured onboarding and cross-training that support both immediate impact and longer-term skill development.
Role & Responsibilities
- Maintain and organize physical and electronic filing systems: index, file, retrieve, archive, and purge records per retention schedules.
- Perform daily document scanning, imaging, OCR verification, and accurate metadata entry for rapid retrieval.
- Operate mailroom and document intake processes, including sorting, routing, and managing incoming/outgoing couriers.
- Execute quality checks and reconciliation to ensure data integrity across DMS and paper archives.
- Prepare documentation packages and support internal and external audits and requests for information.
- Adhere to confidentiality and compliance requirements; propose improvements to filing and digitization workflows.
Skills & Qualifications
Must-Have
- Microsoft Excel
- Microsoft Word
- Microsoft Outlook
- Adobe Acrobat
- Document Management Systems
- Scanning and Indexing
- Barcode Scanning Systems
- Records retention and disposition
Preferred
- SharePoint
- DocuWare
- HIPAA compliance
Qualifications
- High school diploma or equivalent.
- 1+ years of experience in records management, filing, or administrative support preferred.
- Ability to work in a hybrid model and travel to office sites as required across the U.S.
Benefits & Culture Highlights
- Hybrid schedule with flexible in-office days to balance focused work and team collaboration.
- Structured onboarding, hands-on cross-training in DMS tools, and mentorship to accelerate your contribution.
- Clear career progression paths: typical growth routes include Records Clerk → Senior Records Specialist → Records Supervisor or Digital Records Analyst. Advancement is supported through performance milestones, cross-training, and optional certification assistance (for example, ICRM or ARMA-related credentials); many employees advance within 12–24 months depending on development and business need.
- Supportive team environment prioritizing accuracy, confidentiality, and continuous process improvement.
- Flexible schedule
- 2 weeks paid time off per year
- Paid holidays
- Health, dental, vision, and life insurance
This role is keyword-optimized for candidates searching for File Clerk, Records Clerk, Document Control, Data Entry, Document Imaging, DMS, and related administrative roles. If you are organized, reliable, and committed to records accuracy, we encourage you to apply.
Skills: microsoft excel,management,microsoft outlook,microsoft,document management systems,docuware,microsoft word,data,administrative,sharepoint,adobe acrobat
