About The Job
Louis Vuitton Americas is seeking a
Director of Exceptional Flagships to join our Store Planning team based in New York City. We are looking for an experienced and strategic Director to oversee the planning and execution of our exceptional flagship store projects. This role demands a visionary leader with a deep understanding of strategic procurement, contract management, and financial stewardship within a complex, high-value environment.
Strategic Procurement Leadership
- Establish project goals and align with sourcing strategy together with LV Procurement
- Develop and maintain procurement strategy for direct and non-direct consultants and contractors covering owner of installation, basis of order, type of procurement route, bid documents, contract type and bid deliverables against a bid event schedule
- Lead the identification, evaluation, and selection of strategic suppliers and partners, fostering robust and resilient supply chains.
- Drive innovation in procurement processes, leveraging best practices, technology, and market intelligence to achieve competitive advantages.
- Oversee the development of RFPs, RFQs, and other solicitation documents, ensuring clarity, comprehensiveness, and alignment with project goals.
- Advise and coordinate the drafting and approval of recommendations to ensure they align with procurement strategy and defined budget.
- Lead bi-weekly legal and procurement coordination calls that update on contract status, reviewing the bid event schedule, aligning on strategy
Contract Strategy and Management
- Manage input from legal and outside counsel to align in the form of contract that aligns with specific package risks, value, scope of work, and future relationships across the network.
- Manage LV stakeholders, including outside consultants, on contract review. Provide input and review of vendor/consultant contracts
- Lead complex contract negotiations with major vendors, contractors, and service providers ensuring favorable terms, conditions, and pricing while mitigating risks.
- Establish and manage robust contract lifecycle management processes, from drafting and execution to performance monitoring, amendment, and close-out.
- Develop and advise on the contract strategy for all vendors, specifically general contract that satisfies best the project brief for multi-year projects, including risk allocation, performance incentives, and dispute resolution mechanisms.
- Develop strategies for managing long-term supplier relationships, including performance reviews, escalations, and continuous improvement initiatives.
Strategic Planning/Schedule
- Evaluate the financial viability of acceleration options or alternative scheduling approaches.
- Integrate schedule risk analysis into overall financial risk assessments for projects
- Establish with project manager and planner schedule on issuance, reviews, delay, and mitigation and float ownership. Convert this include contract language with chosen contractor
- Analyze schedule dependencies and potential delays, quantifying their financial implications (e.g. increased labor costs, penalties, delayed revenue)
Job responsibilities
Risk Management & Compliance
- Identify, assess, and mitigate procurement and contractual risks associated with large-scale, multi-year projects.
- Develop and implement strategies to manage supply chain disruptions, geopolitical risks, and market volatility
Commercial Management/ Stewardship
- Establish commercial strategy in conjunction with external cost management partners that aligns with project goals and decision-making hurdles for large-scale, multi-year projects
- Ensure completely transparency in cost reporting and allocation methodologies, making them understandable and auditable for all stakeholders
- Executive summary and presentation of budgets to facilitate decision making at all budget milestones including base estimate movements, path the budget and included risks
- Review monthly cost reports and identify significant variances, trends, and anomalies, drilling down into root causes of cost overruns or underruns
- Prepare detailed executive summaries and presentations on cost performance, highlighting key insights, risks, and opportunities. Work directly with LV Finance & Store Planning
- Collaborate with project managers and department heads to understand cost drivers and validate report accuracy.
- Ensure compliance with internal financial policies, accounting standards
- Collaborate with internal and external auditors as needed
Cash Flow
- Collaborate with finance teams to ensure accurate accounting for project costs, forecasting, and reporting.
- Implement and manage effective commitment tracking processes to ensure accurate forecasting of financial obligations and mitigate budget overruns.
- Drive robust financial management for all projects, including meticulous tracking of cash flow, expenditures, and commitments against approved budgets.
- Interrogate external cost management forecasts to ensure business needs are aligned between overallocation of spend and under forecasting of risks.
Spent to date, Reconciliation, Invoicing
- Manage reconciliation between invoicing and spend to date between internal (finance, procurement, etc.) and external (project and cost manager) stakeholders and align with financial planning tool
- Evaluate invoices against spend to date, cashflow, budget, and approved change orders for recommendation
Profile
Procore
- Experience standing up project management software for owner management of multi-year, large investment projects.
- Experience managing Procore as an Owner utilizing financial management, project management, and pre-construction tools
- Ensure seamless information flow and data integrity between project management systems and internal stakeholder platforms (e.g. finance, procurement, accounting)
- Champion the use of technology to streamline all workflows, improve communication, and provide real-time project insights to all relevant internal departments
- Review, maintain, and advise on ROMs, Invoices, Potential Change Orders, and Change Orders against the correct budget allocation through Procore keep track of overall project contingency spend
- Integrate direct contract vendors in Procore process and workflow
The ideal candidate will possess a Bachelor's Degree in Engineering (Civil, Structural, Mechanical).
- 7-10+ years of experience
- Quantity Surveyor (RICS Certified)
- Experience working with STARchitects on multi-year retail flagships for over $150M
The appointed candidate will be offered a base salary within the range of USD $180,000- $210,000, a comprehensive benefits package including: medical, dental, vision, short and long-term disability, various paid time off programs, employee discount/perks and two retirement plans both with employer contributions.
- Please note that restrictions may apply to part-time employees
The position requires 4 days per week on site in the Louis Vuitton Corporate Office, located in the heart of Midtown, Manhattan.
Additional information
Louis Vuitton is a company that respects the uniqueness of each employee and offers everyone the means to find their place and prosper. We promote initiatives aimed at supporting professional equality for everyone. We strive to go above and beyond purely symbolic measures by building a culture passionate about meaningful strategies aimed at crafting an inclusive workforce.
In addition to a generous benefits package, unparalleled career development opportunities, both locally & globally, as an employee at Louis Vuitton, you can expect to be provided with industry leading training which will offer you an in-depth insight into the luxury and retail environment.
Reference LVM32029
