Hybrid – Costa Mesa / Orange County, CA
Also known as: Executive Assistant | Senior Executive Assistant | EA to CEO
TalentPop is a fast-growing, global company supporting hundreds of high-growth eCommerce brands with world-class operational talent.
We’re looking for a
highly organized, proactive Executive Assistant to support our two founders and help keep the business running smoothly.
This is not a passive administrative role. You’ll act as a
true partner to leadership, helping manage priorities, protect time, and ensure important work moves forward.
This role is ideal for an experienced Executive Assistant who enjoys operating close to leadership and helping founders stay focused on what matters most.
Why This Role Is Unique
- Work directly with the founders of a fast-scaling global company
- Operate as a strategic partner, not just an administrative assistant
- Gain exposure to high-level business decisions and operations
- Opportunity to grow as the company continues scaling
Compensation
$75,000 - $85,000 base salary
What You’ll Do
Manage Executive Calendars
- Own complex calendars across multiple time zones
- Coordinate internal and external meetings
- Protect executive focus time and help prioritize commitments
Manage Executive Communication
- Organize and prioritize executive inboxes
- Draft professional responses and follow-ups
- Filter Slack and email communications to surface key items
Support Leadership Meetings
- Prepare agendas and meeting materials
- Take notes and track action items
- Ensure follow-ups are completed and communicated
Coordinate Travel & Logistics
- Book flights, hotels, and transportation
- Build detailed travel itineraries
- Handle last-minute schedule changes and logistics issues
Help Keep Operations Organized
- Assist with billing coordination and expense tracking
- Manage documents and platform access
- Support internal events, offsites, and leadership projects
Support Special Projects
- Conduct research for vendors or tools
- Help coordinate launches, initiatives, and operational projects
- Create polished documents or presentations when needed
What We’re Looking For
- 2+ years supporting executives or leadership teams
- Strong calendar and scheduling experience
- Excellent written communication skills
- Ability to manage multiple priorities without dropping details
- High level of professionalism and discretion
- Tech-savvy and comfortable learning new tools quickly
- Experience with Google Workspace, Slack, Zoom, Notion, or similar platforms is a plus
Benefits
- Unlimited PTO
- MacBook and home office stipend
- PPO health insurance plus 100% company-covered dental and vision
- 401(k) match
- Corporate wellness program including 24 Hour Fitness or ClassPass credits
- Team events and international offsites
Why Join TalentPop?
- Work alongside fast-growing eCommerce brands
- Partner directly with founders and leadership
- Join a collaborative, high-performing team
- Opportunity to grow with a rapidly scaling company
How To Apply
https://form.typeform.com/to/cFXRFljb
#TalentPop
