Hybrid – Costa Mesa / Orange County, CA

Also known as: Executive Assistant | Senior Executive Assistant | EA to CEO

TalentPop is a fast-growing, global company supporting hundreds of high-growth eCommerce brands with world-class operational talent.

We’re looking for a highly organized, proactive Executive Assistant to support our two founders and help keep the business running smoothly.

This is not a passive administrative role. You’ll act as a true partner to leadership, helping manage priorities, protect time, and ensure important work moves forward.

This role is ideal for an experienced Executive Assistant who enjoys operating close to leadership and helping founders stay focused on what matters most.

Why This Role Is Unique

Work directly with the founders of a fast-scaling global company
Operate as a strategic partner, not just an administrative assistant
Gain exposure to high-level business decisions and operations
Opportunity to grow as the company continues scaling

Compensation

$75,000 - $85,000 base salary

What You’ll Do

Manage Executive Calendars

Own complex calendars across multiple time zones
Coordinate internal and external meetings
Protect executive focus time and help prioritize commitments

Manage Executive Communication

Organize and prioritize executive inboxes
Draft professional responses and follow-ups
Filter Slack and email communications to surface key items

Support Leadership Meetings

Prepare agendas and meeting materials
Take notes and track action items
Ensure follow-ups are completed and communicated

Coordinate Travel & Logistics

Book flights, hotels, and transportation
Build detailed travel itineraries
Handle last-minute schedule changes and logistics issues

Help Keep Operations Organized

Assist with billing coordination and expense tracking
Manage documents and platform access
Support internal events, offsites, and leadership projects

Support Special Projects

Conduct research for vendors or tools
Help coordinate launches, initiatives, and operational projects
Create polished documents or presentations when needed

What We’re Looking For

2+ years supporting executives or leadership teams
Strong calendar and scheduling experience
Excellent written communication skills
Ability to manage multiple priorities without dropping details
High level of professionalism and discretion
Tech-savvy and comfortable learning new tools quickly
Experience with Google Workspace, Slack, Zoom, Notion, or similar platforms is a plus

Benefits

Unlimited PTO
MacBook and home office stipend
PPO health insurance plus 100% company-covered dental and vision
401(k) match
Corporate wellness program including 24 Hour Fitness or ClassPass credits
Team events and international offsites

Why Join TalentPop?

Work alongside fast-growing eCommerce brands
Partner directly with founders and leadership
Join a collaborative, high-performing team
Opportunity to grow with a rapidly scaling company

How To Apply

https://form.typeform.com/to/cFXRFljb

#TalentPop

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