Company Description

Intellectual Capital Investments (ICI) is a multidisciplinary design firm led by renowned designer Peter Arnell. ICI specializes in brand design and development while taking a consumer-centric, design-based approach to helping clients innovate and grow their businesses. The firm excels in brand creation, product development, consumer experience, and environmental design. With a legacy of working with top-tier companies, ICI brings brands and businesses to life through innovative solutions and impactful design strategies.

Role Overview

We are seeking a highly organized, detail-oriented Personal Assistant to support our Lead Creative Director. This is a high-trust role designed to create operational clarity and relieve day-to-day administrative and project burden so the Creative Director can focus on strategic, creative, and executive priorities.

This position blends executive assistance, light financial administration, and project coordination. The ideal candidate is proactive, discreet, and comfortable operating in a fast-paced creative environment.

Key Responsibilities

Executive & Personal Support

Manage calendar, scheduling, and meeting logistics
Coordinate travel arrangements and itineraries
Organize inbox and manage communications as needed
Prepare briefing documents and meeting materials
Handle personal administrative tasks as required

Financial & Administrative Support

Assist with bookkeeping and expense tracking
Organize invoices, receipts, and vendor payments
Support basic financial reporting and documentation
Maintain accurate internal records and filing systems

Project & Task Coordination

Take detailed meeting notes and distribute summaries
Track project timelines, deliverables, and deadlines
Maintain task lists and follow up with internal teams
Support cross-functional communication to ensure alignment
Keep leadership informed of progress and bottlenecks

Qualifications

3+ years experience in executive assistance, project coordination, or similar role
Strong organizational and time management skills
Excellent written and verbal communication
High level of discretion and professionalism
Proficiency in Google Workspace, Microsoft Office, and particularly Excel/Google Sheets as a task management tool.
Comfortable handling sensitive financial information
Ability to anticipate needs and solve problems independently

Preferred Attributes

Experience in a creative agency, design studio, or entrepreneurial environment
Familiarity with bookkeeping software (QuickBooks or similar)
Strong follow-through and ability to enforce deadlines tactfully
Calm under pressure and adaptable

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