A global investment firm is seeking a senior-level Executive Assistant to support a team of senior executives. This is a challenging yet interesting position that allows direct impact at the highest level, working in a collaborative team environment. Ideally, candidates would have experience working within financial services supporting a client facing team.

This role is on-site five days per week in Midtown Manhattan.

Hours 8:30 am - 5:30 pm, with overtime needed on occasion

Base $140-160k plus bonus

Responsibilities

Support senior executives at a leading investment firm in a dynamic, fast-paced environment.
Manage complex calendars, coordinate meetings, and ensure seamless communication across multiple time zones.
Handle travel arrangements, including flights, lodging, and ground transportation, through company travel agency.
Prepare and process monthly expense reports with accuracy and timeliness.
Act as the primary contact for clients, screening and managing calls professionally.
Maintain and update contact lists, ensuring accessibility and organization.
Organize daily schedules and provide real-time updates to ensure executives stay on track.
Coordinate internal and external meetings, including catering, guest registration, and IT setup.
Provide reliable backup support for other executive assistants as needed.

Requirements

Bachelor of Arts (BA) degree is required.
Minimum of 5 years of experience in financial services or related field.
Preferred 7 years of experience in executive assistant roles.
Proficiency in managing complex calendars and coordinating across time zones.
Strong organizational skills and ability to handle multiple priorities effectively.
Excellent communication skills, both verbal and written.
Experience with expense reporting and travel coordination is essential.

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