SUMMARY

The Onboarding Specialist is responsible for managing the initial stages of the employee life cycle. This includes guiding new hires through the onboarding process, ensuring they have a smooth transition into their roles, and providing them with the tools and resources they need to be successful. The Onboarding Specialist works closely with HR, hiring managers, and other departments to create a positive first impression and foster long-term engagement.

ESSENTIAL DUTIES AND RESPONSIBILITIES

• Coordinate and conduct new hire orientations and entrance interviews.

• Prepare and distribute onboarding materials, such as welcome packets and training schedules.

• Complete background checks, credit checks, and I-9 verifications.

• Ensure all new hire paperwork, including employment contracts, tax forms, and benefits enrollment, is completed accurately and on time.

• Collect all new hire documents and enter them into the appropriate HR systems, such as Deltek Vision and ADP.

• Serve as the primary point of contact for new hires during their onboarding period.

• Address any questions or concerns new employees may have.

• Provide information on company policies, procedures, and culture.

• Work with HR and hiring managers to develop and update onboarding programs and materials.

• Schedule and coordinate training sessions and introductions with team members.

• Communicate regularly with hiring managers to monitor new hire progress and address any issues.

• Maintain and update the onboarding database and employee records.

• Gather feedback from new hires and managers to continuously improve the onboarding experience.

• Stay current with industry best practices and trends in onboarding and employee engagement.

• Ensure all onboarding activities comply with company policies and legal requirements.

(The specific statements in each section of this job description are not intended to be all-inclusive. They represent typical elements and criteria necessary to perform the job successfully.)

SUPERVISORY RESPONSIBILITIES

This job has no supervisory responsibilities.

QUALIFICATIONS

• Proven experience in an HR role, preferably within onboarding or talent acquisition.

• Strong organizational and multitasking skills.

• Excellent communication and interpersonal skills.

• Ability to work independently and as part of a team.

• Proficiency in HRIS and other onboarding software.

• Attention to detail and a commitment to providing a positive employee experience.

EDUCATION and/or EXPERIENCE

Bachelor’s degree in Human Resources, Business Administration, and one to three years of related experience and/or training are required.

LANGUAGE SKILLS

Ability to read and interpret documents such as safety rules, operating and maintenance instructions, and procedure manuals. Ability to write routine reports and correspondence. Ability to speak effectively before groups of customers or employees of the organization.

MATHEMATICAL SKILLS

Ability to add, subtract, multiply, and divide in all units of measure, using whole numbers, common fractions, and decimals. Ability to compute rate, ratio, and percent and to draw and interpret bar graphs.

REASONING ABILITY

Ability to solve practical problems and deal with various concrete variables in situations with limited standardization. Ability to interpret various instructions furnished in written, oral, diagram, or schedule form.

CERTIFICATES, LICENSES, REGISTRATIONS PHYSICAL DEMANDS

The physical demands described here represent those that an employee must meet to perform the essential functions of this job successfully. Reasonable accommodations may be made to enable individuals with disabilities to perform these functions. While performing the duties of this job, the employee is regularly required to sit, use their hands, reach with hands and arms, and talk or hear. The employee is occasionally required to stand, walk, stoop, kneel, or crouch. The employee must occasionally lift and/or move up to 10 pounds.

WORK ENVIRONMENT

The work environment characteristics described here represent those an employee encounters while performing the essential functions of this job. Reasonable accommodation may be made to enable individuals with disabilities to perform essential functions.

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