Job Description: The Payroll & Benefits Specialist administers activities relating to the company payroll, benefits and employee leaves. Responsible for timely and accurate payroll data to include the complete processing of the payroll systems for all employees. Responsible for Health Benefits enrollment and paperwork which includes auditing and approving monthly invoices for all vendors. Payroll & Benefits Specialist interacts with all levels of HR, Department Supervisors/Managers and their respective employees.

Role and Responsibilities

Interprets, implements, and maintains policies and procedures pertaining to payroll and benefits including 401k
Ensures payroll database reflects current and accurate information
Verifies and inputs pay and data changes, oversee and monitor any inputs
Calculates termination payments in compliance with company policy and federal and state laws
Calculates adjustments, special pays, retroactive payments and overpayment of wages and issues manual payments as required
Prepares invoices and payments associated with payroll and benefits reporting
Prepare required monthly, quarterly and annual reports
Audits and maintains accurate benefit use and accruals
Submits payroll and benefit reports to external agencies as requested
Assists all employees with questions regarding payroll, health benefits, disability, FMLA, 401k
Maintains personnel and payroll records as set forth in records retention schedules
Coordinate with Department Supervisors/Managers to ensure timely and accurate reporting of hours to be paid via the Time & Attendance System
Assist with accounts payable and accounts receivable as needed
Assist the accounting and acquisition integration team in integrating new acquisition payroll systems
Complete monthly payroll check reconciliation and perform electronic 401K transfers
Cooperate with the compliance team to ensure administrative compliance with regulatory requirements
Work closely with Suncoast’s benefit broker to prepare and conduct open enrollment annually
Ensure timely and proper benefit plan set up in ADP platform.
Addresses benefit inquiries to ensure timely and accurate resolutions. Maintains contact with employees and beneficiaries to facilitate proper and complete utilization of benefits for all employees
Run and submit reports as required using ADP benefits and payroll platform
Audit benefit enrollment reports weekly to biweekly for accuracy
Conduct and oversee benefits compliance annual reporting including ACA, 5500, and Nondiscrimination testing
Maintain confidentiality regarding personnel actions
Administer COBRA enrollments/changes and responds to and manages unemployment claims and other duties as assigned

Professional

Demonstrates initiative and responsibility
Able to perform repetitive tasks without loss of focus
Adheres to ethical principles
Time Management
Adapts to change
Attends all team meetings and mandatory in-service training/education

Communication

Recognizes and respects cultural diversity
Adapts communication to an individual’s ability to understand
Uses professional, pleasant telephone etiquette
Uses medical terminology appropriately
Treats all patients and co-workers with compassion, empathy, and mutual respect
Projects a professional manner and image
Consistent attendance and punctuality
Adherence to time clock procedures

Legal

Maintains confidentiality and documents accurately
Uses appropriate guidelines for releasing patient information
Practices within the scope of education, training, and personal capabilities
Conducts self in accordance with Suncoast’s Employee Handbook.
Maintains awareness of federal and state health care legislation and regulations; OSHA, HIPAA, and CLIA

Physical Demands

Prolonged sitting/standing/walking
Use of headsets
Multitasking position
Repetitive head, neck, hands wrists and arm motion/rotation
Extensive reading, writing, and typing required. Typing speed 45wpm +
Lifting to 25lbs
Frequent use of office administrative, computer, and phone equipment

Qualifications and Education Requirements:

High school diploma required, Bachelors or higher preferred. Knowledgeable in computer programs, EMR systems, customer service, excellent verbal communication skills.

Bachelor’s degree in Accounting, Business Administration, or related field preferred.
Two years of ADP WFN experience required.
Two to three years of related experience required.
Knowledgeable in computer programs, payroll software, EMR systems.

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