Rapid Steel is proud to be a leading force in the NYC Steel Industry since 1980. We are currently in need of a detail-oriented Office Assistant. If you take pride in your work, handle detailed financial tasks accurately, and thrive in a fast-paced environment where team efficiency is everything, Rapid Steel is looking for you. The position is Full-Time in-person with competitive pay. Due to the demanding and in-office nature of this position, we will only be considering local candidates.

What You’ll Do

Operational Support & Financial Processing:

Phone & Reception: Answer phones, manage incoming calls, and direct inquiries efficiently to the appropriate department.
Financial Data Entry: Process and enter daily financial transactions, including EFTs and credit card payments, ensuring accuracy in our systems.
Accounts & Payroll: Handle online deposit entry, process Credit Applications, and assist with Payroll data entry.
QuickBooks Management: Enter purchase orders into QuickBooks precisely and efficiently (prior QuickBooks experience is a plus).
Inventory Support: Order necessary office supplies and essential tools for the warehouse team.

Team Collaboration & Administrative Efficiency:

Work closely with all departments (Sales, Warehouse, and Management) to ensure a seamless flow of information between the office and the yard.
Maintain organized digital and physical filing systems.
Contribute ideas and feedback that streamline administrative processes and improve overall team efficiency.

What We Are Looking For

A detailed-oriented professional who values accuracy and confidentiality.
A team player willing to jump in wherever needed to support internal operations.
A proactive scheduler who anticipates deadlines and tracks critical documents. This means taking responsibility for managing schedules, organizing documents, and ensuring important steps—like invoicing or material compliance checks—never fall through the cracks.

Essential Experience & Skills (Required)

Proven Communication Skills: Must communicate clearly and confidently (over the phone and by email) and manage correspondence effectively.
Process Efficiency: Experience handling administrative tasks, financial entry, and supply ordering.
Software Proficiency: Proficiency in Microsoft Office Suite (Word, Excel) for reporting and file management.
QuickBooks Experience: Prior experience entering purchase orders and managing financial data in QuickBooks is highly desired.
Education: High School Diploma or Equivalent
Schedule, Benefits & Support
SCHEDULE: Monday through Friday, 8:00 AM–4:00 PM
HEALTH INSURANCE: We cover approximately 70% of your health insurance costs after 90 days.
PAID TIME OFF: 5 paid PTO/Sick days plus 2 weeks of paid vacation, accrued annually. Eligibility for use and specific accrual terms begin after the 90-day introductory period.

Why This Role Matters

This position is the operational backbone of Rapid Steel. You ensure that every order, every payment, and every piece of financial data is accurate, directly supporting the sales team and keeping our deliveries moving. This is a fast-paced, high-energy environment, and you will play a key role in the overall operational success of this company.

What to Do Next

If you feel you would be a good fit for this role, please apply today!

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