Title: Administrative Assistant

Duration: 6 months (possible extension/ conversion)

Location: New York, NY (Hybrid 4 days onsite a week)

Responsibilities:

Strong organizational skills, pro-active approach, forward-thinking and solutions oriented.
Experience in developing procedures and controls. New policy development and deployment (e.g., T&E, Gifts and Entertainment).
Developing and maintaining project plans while working to ensure all deliverables are completed timely and with accuracy.
Provide direct support to the Head of Platform Services on various projects demonstrating diligent oversight on all deliverables.
Excellent Communications skills required – both written and verbal.
Strong Administrative Support experience supporting senior stakeholders and general internal staff on all administrative requests.
Domestic and International Travel
Process of heavy expense claims.
Coordinate Webex (Video and/or audio) meetings and perform operator assist functionality.
Plan and coordinate all logistics for internal/external events such as client roadshows, teambuilding events, staff events on-site and off-site, internal workshop learning programs, external client meetings and all other ad-hoc event requirements.
Managing logistics for visitors
Management of incoming and outgoing phone calls
Maintain current e-mail distribution lists in Outlook
Modification and distribution of departmental reports.
Meeting minutes for high-level financial meetings.
Heavy invoice processing and external client on-boarding coordination.
Completion of any projects or tasks, as requested by management demonstrating a strategic, flexible and, forward thinking approach.
Prepare reports using Excel.
Strong knowledge of PowerPoint presentation development and editing for client meetings.

Required Qualifications for Administrative Assistant Position:

Education and Experience : Bachelor’s degree or higher, with a strong understanding of Front Office principles and processes for providing customer and administrative services . 3-5yrs of proven experience as an Administrative Assistant, strong ability to support various levels in the organization, within a financial institution.

“Mindlance is an Equal Opportunity Employer and does not discriminate in employment on the basis of – Minority/Gender/Disability/Religion/LGBTQI/Age/Veterans.”

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