Position: Administrative Assistant (Global Law Firm)

Location: New York, NY (Hybrid)

Company: Globally Recognized Consulting and Financial Firm

Comp Package: Base salary to $110K, Paid Overtime, Full Benefits, Bonus, 401K, Health Club Discounts

Summary for Administrative Assistant (Global Law Firm):

We’re seeking a Administrative Assistant (Global Law Firm) to support leaders within a global law firm. This role is ideal for a highly organized professional who thrives in a collaborative, hybrid workplace and enjoys operating at the center of a fast-moving, knowledge-driven firm. You’ll handle complex administrative responsibilities, manage confidential information with discretion, and play a key role in keeping executives and project teams operating efficiently. A learning mindset, strong ownership, and exceptional attention to detail are essential.

Key Responsibilities for Administrative Assistant (Global Law Firm):

Provide high-level administrative support to multiple executives, including calendar management, travel coordination, and expense processing.
Support monthly billing activities by reviewing narratives, preparing invoices, and tracking accounts receivable.
Assist with client-engagement documentation, conflict checks, and the organization of correspondence and project files.
Coordinate internal and client meetings, firm events, and business-development materials.
Draft, proofread, and format correspondence and documents with precision.
Mentor junior administrative staff and help lead training and development sessions.
Maintain effective administrative systems and uphold confidentiality across all workstreams.

Requirements for Senior Executive Assistant:

5+ years of executive assistant or administrative experience; experience in law firm, consulting, financial services required.
High school diploma or equivalent required.
Excellent communication skills, professionalism, and sound judgment.
Ability to manage competing priorities in a fast-paced, deadline-driven setting.
Strong proficiency in Microsoft Office with the ability to learn firmwide tools quickly.
Exceptional organizational skills and a detail-oriented, proactive approach.
Demonstrated initiative, service orientation, and strong business acumen.

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