About Athena

Athena is a creative place for leaders, risk-takers, creative thinkers and boundary-pushers. We partner with organizations looking to transform their presence, reputation, and performance. For over ten years, we've delivered business insights, marketing strategies, and brand activations for leading organizations in industries ranging from telecommunications to major league sports.  

Our people make Athena, Athena. They're what help set us apart from traditional ad agencies and consultancies. As a Philadelphia Inquirer Top Workplace for three years running, we take pride in fostering a work environment where passion meets excellence. Our people are solutions-oriented individuals who eagerly roll up their sleeves to make work that works while sharing a couple of laughs along the way.   

About The Role

We're looking for a detail-oriented Creative Project Coordinator to support our Project Management team in delivering high-quality creative work across a variety of channels. You'll play a critical role in keeping timelines tight, assets organized, and communication flowing, helping projects move forward with care and clarity.

From building project plans and coordinating with internal teams and external partners to tracking feedback and supporting the deployment of final deliverables, this role is ideal for someone who thrives on structure, collaboration, and follow-through in a fast-paced, client-focused environment.

Requirements

What you'll be responsible for:

Project Support & Coordination

Assist project managers in day-to-day execution - tracking timelines, deliverables, and statuses
Build and maintain project plans and schedules to ensure clarity across workstreams
Help traffic assets between internal teams and client stakeholders
Schedule meetings, capture notes, and follow up on action items
Support project documentation, including status updates and summaries

Asset & Workflow Management

Manage versioning and organization of creative files
Ensure final deliverables are properly proofed, approved, and handed off
Support QA processes and assist with proofreading when needed
Maintain clear naming conventions and structured file systems across projects

Process & Team Enablement

Contribute to team resources such as templates, checklists, and trackers
Help maintain and improve internal creative processes
Assist with onboarding new PMs or team members on workflows and tools
Offer input on ways to improve efficiency, collaboration, or asset flow

The skills and experience you should have:

1-3 years of experience in project coordination or creative operations
Strong organizational skills and attention to detail
The ability to manage multiple timelines, deliverables, and communication threads
A team-first, solutions-oriented mindset
Excellent verbal and written communication skills
Familiarity with project management tools like Workfront, Airtable, or similar

It's a plus if you have:

Exposure to creative teams or marketing/brand environments
Comfort working in a fast-paced, agency-like setting
A calm, proactive energy and a love of keeping things moving

Benefits

Medical/Dental benefits including of 1K Health Reimbursement Account
Matching 401K
Generous PTO policy
Substantial Parental Leave Policy
Hybrid Work Environment (4 days on-site in Philadelphia, PA)

Curious about your career path at Athena? This role is within a rapidly growing creative department and the right candidate can excel, produce great work, and have an immediate impact on Athena's creative product culture and growth.

Oh, and our application process is open, easy, as transparent as we can make it, and painless. We need team members like you to join us! Let's get started.

Athena is committed to a diverse and inclusive workplace. All qualified applicants will receive consideration for employment without regards to race, color, religion, sex, sexual orientation, gender identity, national origin, disability status, protected veteran status or any other basis prohibited by law. If you are an individual with a disability and need assistance in applying for a position, please contact us at 866.299.6040.

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