Air is a Creative Ops System for creative teams. Our product automates the mindless tasks that creatives and marketers do every day to manage content and unlocks creativity through image recognition, automated versioning, and approval workflows. We launched in March 2021 and have raised +$70m from world-class venture capital groups including Avenir, Tiger Global, Headline Ventures, Lerer Hippeau, WndrCo, and Slack Ventures.

Our NYC HQ (3 Howard Street) doubles as a dynamic event space where we host intimate salons, industry dinners, live podcasts, screenings, brand activations, and large-scale creative gatherings.

This is a part-time contract role with variable hours each month, and may require both daytime and evening setup. The successful candidate will support events at our SoHo office.

The Role

We're looking for a reliable, hands-on Event Coordinator to support the execution of Air's community and brand events.

This is a tactical, in-the-weeds role. You'll be an essential extra set of hands—helping bring events to life from vendor coordination to check-in to breakdown. The right person is calm under pressure, highly organized, proactive, and comfortable doing whatever the moment requires.

This role reports to the Community + Space Manager and will work closely with internal teams and external vendors.

Core Responsibilities

Pre-Event Support

Assist with vendor coordination (catering, rentals, AV, florals, entertainment, etc.)
Track deliveries and manage load-in schedules
Support supply sourcing and inventory preparation
Help prepare event materials (signage, name tags, check-in systems, seating charts)

Onsite Event Execution

Manage vendor load-in and setup logistics
Assist with room setup, furniture moves, staging, lighting, and styling
Run guest check-in and registration
Serve as point-of-contact for vendors during events
Troubleshoot real-time issues calmly and quickly
Support food & beverage flow and hospitality needs
Ensure event timeline stays on track

Breakdown & Reset

Oversee vendor strike and equipment return
Break down signage, décor, and rentals
Reset event space to standard office configuration
Inventory remaining supplies
Flag damages or operational issues

Requirements

1-3+ years experience in events, hospitality, production, or experiential marketing
Comfortable lifting, moving furniture, and being on your feet for extended periods
Highly organized and detail-oriented
Calm under pressure and solutions-focused
Professional and friendly when interacting with guests and vendors
Flexible schedule and available evenings
Comfortable working irregular hours depending on event schedule

Bonus if you have:

Experience in startup or fast-paced environments
Basic AV familiarity
Experience with guest list tools or event platforms
Strong NYC vendor familiarity

How We Work At Air

Act like a driver: Take initiative and ownership without waiting to be told
Work in public: Share ideas openly, get feedback early, and collaborate across teams
Play to win: Aim high and bring creativity, adaptability, and focus to your work
Say the hard thing: Give and receive feedback with clarity and respect
Disagree and commit: Debate honestly, then align quickly to move forward together

Benefits

The compensation range for this role is USD $40-$50/hour, commensurate with experience. High performers may be considered for full-time opportunities as the team scales.

At Air, we're committed to building a world-class team and helping every individual reach their full potential. If you're passionate about solving big problems and growing with an innovative company, we'd love to meet you!

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